AGENDA SEPTEMBER 2018

 

WELNEY PARISH COUNCIL

 

Agenda for September Meeting of Welney Parish Council

Tuesday 04 September, 2018 at 19.30

The William Marshall Centre, Hurn Drove, Welney PE14 9SD

 

Tel: 07731 157935

e-mail: clerk@welneypc.org.uk

www.welneypc.org.uk

 

ITEM AGENDA ITEM

1

 

1.1

1.2

1.3

1.4

1.5

 Meeting Housekeeping Announcements

 

Emergency evacuation procedures

Mobile phones to silent or switched off

Audio-visual recording for openness and transparency

Welcome to press & members of public

Confidential matters notice – if necessary to alert press and public about exclusion

 

2

 

2.1

 

2.2

  Meeting Governance Transparency

 

  To receive & accept Members’ Apologies for Absence – for electoral

  representation

  To receive Members’ Declarations of Interest – on items to be discussed

 

3

 

3.1

3.2

3.3

3.4

   Public Participation

 

Police report

County councillor report & questions

Borough Councillor report & questions

Members of public (3 minutes maximum per person)

 

4

 

  To approve minutes of previous meeting/s – General Meeting – 03 July 2018
5.

  Administration re new member –  Completion of Register of Interests form to

  enable applicable information to be made public on BCKL&WN web-site – signed

form

 

6

 

6.1

6.2

 

  Annual Return (AGAR)

 

Approval of Annual Governance Statement (for AGAR)

Approval of Statement of Accounts (for AGAR)

 

7   Clerk’s Report & Parish Council Administration
7.1 Clerk’s Report  
7.2

Parish Council Administration

1.  Closure of employee engagement process for clerk (formal offer, contract of employment, set up on PAYE scheme, timesheets, additional hours for WPC accounting problem analysis)

2.  IT equipment – update from LB or deputised Member

3.  Co-option of new members & dependencies on resignation and due process to alert public of opening – anything new to report

4.  Bank accounts – signatories – changes – direct debits – statements – anything new to report

5.  Completion of transfer to trust administration & formalities

 

8

  Completion of transfer to trust administration & formalities

 

  It needs to be agreed how this will be achieved and who will be involved.

 

9   Finance & Bills for Payment
9a   Budget vs Actual position & funds available
9b

  Bills for Payment

Invoices / items to pay – to be reviewed and voted at the meeting. – 09/05/

 

9c   Financial Regulations – update/s on changes
10   Standing Orders  – update/s on changes
10a   SOs – GDPR & adherence – update/s on changes
10b   SOs – Complaints Policy – update/s on changes
11   Village Management – Council Committee & Councillor lead on Recurring Subjects
11.1   Community Speed Watch – update
11.2

  Speeding control & SAM2 Speed Monitoring Camera – update

 

Proposed meeting by Andy Wallace of NCC Highways

11.3

  Highway Matters – update

·    Footpaths

·    Feedback on meetings

·      Parish Partnership scheme – re footpath in March Road and Application for a loan to fund the other £14,000

 

11.4 Flood warning services – update
11.5   Pot holes – update
11.6   Grass Cutting – update
11.7   Drainage grills – update
11.8 Events in Welney – update
12 New requests and Non-Recurring Subjects (Requested topics to discuss)
12.1 CCTV for Community Centre
12.2 Nomination of parish councillor to stand on William Marshall Charity
12.3   Training for councillors
12.4 Notice board/s
12.5   Contact from sports and Play consulting
12.6   Condition of water supplies to community (Letter from MoP)
12.7 LED lighting
12.8 Experiment to replace non-functioning light with LED fitting
12.9 Co-option of new council members
12.10 Road safety for villagers
12.11 Frequency of WPC meetings
13

  Correspondence – Summary list to be circulated at meeting

 

14

  Planning Matters – The following planning applications are to be considered as

  Part of consultation process:

18/00898/F – Retrospective porch extension, garage extension and rear extensions at Golden Square Cottage, Suspension Bridge

 

Feedback – proposed development of 17 dwellings north of Grange Farm.

 

15

  Items for Next Agenda – cannot be debated and voted in current meeting

 

16

  Confidential items – if  there are confidential matters to be discussed the press

and public must be excluded, citing appropriate standing order – with reference

to Public Bodies (Admission to Meetings) Act 1960 – contract of employment for

Clerk

 

17

  Remembrance preparation

 

Arrangements for Remembrance and Armistice events (11 November falls on Sunday this year)

 

18   Date for next meeting =
    Meeting closure time – (if not 21.30 or 2 hours after start time) =  
   

 

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