Agendas

All council meeting agendas

AGENDA for WELNEY PARISH COUNCIL MEETING of JUNE 2018

 

WELNEY PARISH COUNCIL

 

Agenda for June Meeting of Welney Parish Council

Tuesday 05 June, 2018 at 19.30

The William Marshall Centre, Hurn Drove, Welney PE14 9SD

 

Tel: 07731 157935

e-mail: clerk@welneypc.org.uk

www.welneypc.org.uk

 

ITEM AGENDA ITEM

1

 

1.1

1.2

1.3

1.4

1.5

 Meeting Housekeeping Announcements

 

Emergency evacuation procedures

Mobile phones to silent or switched off

Audio-visual recording for openness and transparency

Welcome to press & members of public

Confidential matters notice – if necessary to alert press and public about exclusion

 

2

 

2.1

 

2.2

  Meeting Governance Transparency

 

  To receive & accept Members’ Apologies for Absence – for electoral

  representation

  To receive Members’ Declarations of Interest – on items to be discussed

 

3

 

3.1

3.2

3.3

3.4

 

   Public Participation

 

Ouse Washes project presentation

Police report

County councillor report & questions

Borough Councillor report & questions

 

4

 

 

  To approve minutes of previous meeting/s – 01 May 2018

 

Annual Meeting – 01 May 2018

 

5.

  Welcome to new member

 

Completion of acceptance

 

6

 

6.1

6.2

6.3

6.4

6.5

 

  Annual Return

 

Approval of Assets Register

Exemption Certificate for External Audit

Internal Audit Report

Annual Governance Statement (for AGAR)

Approval of Statement of Accounts (for AGAR)

 

7   Clerk’s Report & Parish Council Administration
7.1

Clerk’s Report

 

7.2

Parish Council Administration

 

1.  Signatories – changes

2.  Co-option of new members & dependencies on resignation and due process to alert public of opening

3.  Standing orders – actions required

4.  Financial Regulations

5.  Complaints Policy

6.  GDPR Policy & adherence

7.  Insurance

8.  IT equipment

9.  Email policy & passwords

 

8   Finance & Bills for Payment
8a

  Bills for Payment

 

Previously agreed bills remaining unsettled due to change of signatories:

Agreed bills for payment:

·         BCKL&WN = collection from dog waste bins @ £ 329.47 incl VAT

·         Norfolk ALC membership charges @ £168.44 incl VAT

 

Agreed bills awaiting clarification regarding relevant lawful powers:

·         BCKL&WN = annual Upwell car park maintenance contribution in advance for 2018/2019 @ £150.00

 

Agreement re payments in future:

·    to add £5 to cover cost of SIM for phone for Clerk – Pay&Go SIM purchased @ £20 as signatories not set up to pay enabling bill

·    to add payment for web-site

·    to add payment for SAM2 post (£150 for post and bracket)

 

New payments to approve:

1.      Came & Co – insurance renewal

2.      Westcotec 8796 of 09/05/2108 for street lighting @ £111.12 plus VAT @ 22.22 = 133.34ie 8796 from WESTCOTEC Ltd. – 09/05/

 

8b

  Expected Receipts

 

VAT Refund of about £7k is expected. Clerk to report arrival when access provided

to bank account for on-line inquires.

 

8c

  Authorised signatories & bank mandates – update

 

9

  Matters Arising

 

1.      Precept received as cleared funds

2.      RUG contract – signed copy to be placed in records.

3.      Parish Plan vs Neighbourhood Plan – deferred for discussion at another date

4.      GDPR – amendments to be emphasised in Standing Orders – update on status

5.      Ouse Washes works – email sent requesting attendance at 05 June meeting

6.      Community Speed Watch – update

 

10   Village Management – Council Committee & Councillor lead on Specific Subjects
10.1

  Community Speed Watch – update

 

10.2

 

  SAM2 Speed Monitoring Camera – update
10.3

  Highway Matters – update

·      Feedback on scheduled meeting

·      Payment for signage subsidised through Parish Partners that requires £175 + VAT from parish.

 

10.4

Flood warning services

 

10.5

  Pot holes

 

10.6

  Grass Cutting – non-playing field

   Road safety – lines of sight, visibility of road signage and barrier

 

10.7

  Drainage grill – Hurn Drove – non-playing field

 

10.8

Events in Welney – update

 

10.9

  Footpath funding for March Road  – update from PG

 

11

  Correspondence

 

Summary of emails to 29 May, 2018:

1.      Came & Co – GDPR / insurance renewal invitation (playing field) / Reminder as due 08 June

2.      Barclays – bank mandate changes updated

3.      NPFA – newsletter

4.      BCKL&WN – GDPR alert re service impact / weekly planning lists / procedures for election or co-option of new member

5.      NPLaw – alert re footpath closure

6.      Suspension Bridge speed signage – update

7.      Stephenson-Smart – payroll service quotation

8.      Cromer roadshow invitation

9.      Community Action Norfolk – funding news / events & volunteering news / jobs / GDPR / membership expiry

10.  E.ON – market report

11.  NCC – notice of opening of new fire station in Downham Market

12.  Norfolk ALC – newsletters / vacancy for internal auditor / advance notice of training

13.  Norfolk PTS – advanced notice of training

14.  Wescotech – GDPR policy

15.  Growing Communities

16.  Assorted publicity – incl GO DADDY, YOLA,  – account summary / discount offer

 

12

  Planning Matters – The following planning applications are to be considered as part

of consultation process:

 

1.      The following application was made available for review after the last meeting and it was felt that there was no need to call an extraordinary meeting to debate the application. Consequently, the parish has not submitted a decision. Pisces Country Park Bedford Bank Welney Norfolk PE14 9TB Use of site as holiday park with 6 additional holiday units Ref: 18/00752/F

2.      No further applications notified by week-ending 26 May, 2018 that could be considered in time for posting the agenda.

 

13

  Items for Next Agenda – cannot be debated and voted in current meeting

 

14

  Confidential items – if  there are confidential matters to be discussed the press

and public must be excluded, citing appropriate standing order – with reference to

Public Bodies (Admission to Meetings) Act 1960

 

14.1  
15

  Date for next meeting =

 

    Meeting closure time – (if not 21.30 or 2 hours after start time) =  
   

AGENDA for WELNEY PARISH COUNCIL MEETING of JULY 2018

 

WELNEY PARISH COUNCIL

 

Agenda for July Meeting of Welney Parish Council

Tuesday 03 July, 2018 at 19.30

The William Marshall Centre, Hurn Drove, Welney PE14 9SD

 

Tel: 07731 157935

e-mail: clerk@welneypc.org.uk

www.welneypc.org.uk

 

ITEM AGENDA ITEM

1

 

1.1

1.2

1.3

1.4

1.5

 Meeting Housekeeping Announcements

 

Emergency evacuation procedures

Mobile phones to silent or switched off

Audio-visual recording for openness and transparency

Welcome to press & members of public

Confidential matters notice – if necessary to alert press and public about exclusion

 

2

 

2.1

 

2.2

  Meeting Governance Transparency

 

  To receive & accept Members’ Apologies for Absence – for electoral

  representation

  To receive Members’ Declarations of Interest – on items to be discussed

 

3

 

3.1

3.2

3.3

3.4

 

   Public Participation

 

Police report

County councillor report & questions

Borough Councillor report & questions

 

4

 

 

  To approve minutes of previous meeting/s

 

General Meeting – 05 May 2018

 

5.

  Administration re new member

 

Completion of Register of Interests form to enable applicable information to be

made public on BCKL&WN web-site – signed form

 

6

 

6.1

6.2

6.3

6.4

6.5

 

  Annual Return  – for Members to agree on plan of action

 

Approval of Assets Register

Exemption Certificate for External Audit

Internal Audit Report

Annual Governance Statement (for AGAR)

Approval of Statement of Accounts (for AGAR)

 

7   Clerk’s Report & Parish Council Administration
7.1

Clerk’s Report

 

7.2

Parish Council Administration

 

1.  Signatories – changes – anything new to report

2.  Co-option of new members & dependencies on resignation and due process to alert public of opening – anything new to report

3.  Standing orders – to move to its own agenda item

4.  Financial Regulations – to move to its own agenda item

5.  Complaints Policy – anything new to report (to move to its own agenda item?)

6.  GDPR Policy & adherence – anything new to report (to move to its own agenda item?)

7.  IT equipment – update from LB or deputised Member

8.  Email policy & passwords

9.  Closure of employee engagement process for clerk (formal offer, contract of employment, set up on PAYE scheme, timesheets, additional hours for WPC accounting problem analysis)

 

8   Finance & Bills for Payment
8a

  Bills for Payment

 

Previously agreed bills remaining unsettled:

Agreed bills for payment:

·    Westcotec 8796 of 09/05/2108 for street lighting @ £111.12 plus VAT @ 22.22 = 133.34i

 

New payments to approve:

·    British Telecom @ £125.48

·    Wisbech Electrical @ £55.04

·    Wescotech @ £139.00 + AT @ £ 27.80 (post & bracket)

 

Invoices / items to pay arriving after publication of agenda – to be reviewed at the meeting.

 

Cheques required on agreed payments  :

·    to add £5 to cover cost of SIM for phone for Clerk – Pay&Go SIM purchased @ £20 as signatories not set up to pay enabling bill

·    to add payment for web-site  (only if this is in part Welney PC business?)

·    to add payment for SAM2 post (£149 for post and bracket)

Invoices /

Agreed bills awaiting clarification regarding relevant lawful powers:

·    BCKL&WN = annual Upwell car park maintenance contribution in advance for 2018/2019 @ £150.00

 

Payments to set up and agree:

·    Payments for clerk time WESTCO – 09/05/

 

8b

  Expected Receipts

 

VAT Refund of about £7k is expected. Clerk to report arrival when access provided

to bank account for on-line inquires.

 

8c

  Authorised signatories & bank mandates – update with regards to electronic

download of statements and new DDs for routine bills

 

9

  Matters Arising

 

1.      Parish Plan vs Neighbourhood Plan – deferred for discussion at another date

2.      GDPR – amendments to be emphasised in Standing Orders – update on status

3.      Community Speed Watch – monthly update

 

10   Village Management – Council Committee & Councillor lead on Specific Subjects
10.1

  Community Speed Watch – update

 

10.2

 

  SAM2 Speed Monitoring Camera – update
10.3

  Highway Matters – update

·      Feedback on scheduled meeting

·      Payment for signage subsidised through Parish Partners that requires £175 + VAT from parish.

 

Parish Partnership scheme for local highways improvements – NCC repeating during 2019/2020 – bids to be submitted by 07 Dec 2018.

Opportunities may exist for :

·    improved street lighting using LEDs

·    “gates” to mark boundaries of settlement on principal routes

 

10.4

Flood warning services

 

10.5

  Pot holes

 

10.6

  Grass Cutting – non-playing field

   Road safety – lines of sight, visibility of road signage and barrier

 

10.7

  Drainage grill – Hurn Drove – non-playing field

 

10.8

Events in Welney – update – ready to place on web-site?

 

10.9

  Footpath funding for March Road  – update from PG

 

11

  Correspondence

 

See separate correspondence log.

 

12

  Planning Matters – The following planning applications are to be considered as part

of consultation process:

 

1.

13

  Items for Next Agenda – cannot be debated and voted in current meeting

 

14

  Confidential items – if  there are confidential matters to be discussed the press

and public must be excluded, citing appropriate standing order – with reference to

Public Bodies (Admission to Meetings) Act 1960

 

15

  Date for next meeting =

 

    Meeting closure time – (if not 21.30 or 2 hours after start time) =  
   

AGENDA for WELNEY PARISH COUNCIL MEETING of AUGUST 2018

 

WELNEY PARISH COUNCIL

 

Agenda for August Meeting of Welney Parish Council

Tuesday 07 August, 2018 at 19.30

The William Marshall Centre, Hurn Drove, Welney PE14 9SD

 

Tel: 07731 157935

e-mail: clerk@welneypc.org.uk

www.welneypc.org.uk

 

ITEM AGENDA ITEM

1

 

  Meeting Housekeeping Announcements

 

2

 

2.1

 

2.2

  Meeting Governance Transparency

 

  To receive & accept Members’ Apologies for Absence – for electoral

  representation

  To receive Members’ Declarations of Interest – on items to be discussed

 

3

 

3.1

3.2

3.3

3.4

   Public Participation

 

Police report

County councillor report & questions

Borough Councillor report & questions

Members of public (3 minutes maximum per person)

 

4

 

  To approve minutes of previous meeting/s – General Meeting – 03 July 2018
5.

  Administration re new member –  Completion of engagement administration

 

6

 

6.1

6.2

 

  Annual Return (AGAR)

 

Approval of Annual Governance Statement (for AGAR)

Approval of Statement of Accounts (for AGAR)

 

7   Clerk’s Report & Parish Council Administration
7.1 Clerk’s Report  
7.2

Parish Council Administration

 

8   Finance & Bills for Payment
8a   Budget vs Actual position & funds available
8b

  Bills for Payment – Invoices / items to pay – to be reviewed and voted at the

  meeting. – 09/05/

 

8c

  Financial Regulations – update/s on changes

 

9   Standing Orders  – update/s on changes
9a   SOs – GDPR & adherence – update/s on changes
9b

  SOs – Complaints Policy – update/s on changes

 

10   Village Management – Council Committee & Councillor lead on Specific Subjects
10.1   Community Speed Watch – update
10.2   SAM2 Speed Monitoring Camera – update
10.3

  Highway Matters – update

·      Feedback on meetings

·      Parish Partnership scheme – for local highways improvements – NCC repeating during 2019/2020 – bids to be submitted by 07 Dec 2018.

Options under discussion include:

·    footpath to connect main settlement to community centre

·    improved street lighting using LEDs

·    “gates” to mark boundaries of settlement on principal routes

 

10.4 Flood warning services – update
10.5   Pot holes – update
10.6

  Grass Cutting – update – road safety – lines of sight, visibility of road signage and

  road safety equipment

10.7   Drainage grills
10.8

Events in Welney – update

 

11

  Correspondence – Summary list to be circulated at meeting.

 

12

  Planning Matters – The following planning applications are to be considered as part

of consultation process:

1.      18/01299/F  – Variation of condition 1 – Prior Notification of 17/00718/PACU3: Change of use from agricultural building to dwelling house – To vary previously approved drawings – Agricultural Barn, Croft Farm, Wisbech Road, Tipps End

 

13

  Items for Next Agenda – cannot be debated and voted in current meeting

 

14

  Confidential items – if  there are confidential matters to be discussed the press

and public must be excluded, citing appropriate standing order – with reference to

Public Bodies (Admission to Meetings) Act 1960

 

15

  Remembrance preparation – Ordering wreath/s and arrangements for

  Remembrance and Armistice events (11 November falls on Sunday this year)

 

16   Date for next meeting =
    Meeting closure time – (if not 21.30 or 2 hours after start time) =  
   

Agendas (from 2011)

2018

3rd January | 23rd January Extra-Ord | 6th February | 20th February  Extra – Ord | 6th March | 3rd of April | 17th April | 1st May Annual Parish Meeting1st May  Annual Meeting of Welney Parish Council

2017

3rd-January  |  7th March, – Annual Parish Meeting at 7 p.m.  |  4th April

2nd May AGM  |  6th June  |  8th August  |  24th August5th September3rd October

7th November | 5th December

2016

12th January  |  19th January- Extra Meeting  |  2nd February  |  15th February – New Building Committee

1st March – Annual Parish Meeting at 7 p.m.  | 17th March  Committee meeting  |  17th March

5th April  |  26th April,- First Management Committee Meeting  |  26th April Postponement

3rd May  |  10th May- New Building Committee meeting.

7th June – amended  |  7th June Note for Agennda Revenue  |  5th July  |  2nd August

6th September  |  4th-October  |  1st-November  |  6th-December

2015

6th January  |  3rd February  |  3rd March, 2015 & Annual Parish meeting

7th April  |  22nd April – Extra Ordinary Meeting

20th May  |  9th June, 2015  |  7th July  |  14th July,-Extra Meeting

4th August, 2015  |  1st September, 2015  |  22nd Sepember – Extra meeting

6th October  |  12th October Committee .Meeting  |  21st October Committee Meeting  |  27th October Extra meeting

3rd November  |  11th November  |  11th November – Committee Meeting

1st December  |  10th December – New building committee

2014

7th January  |  4th February  |  4th March – Annual Parish Meeting at 7 p.m.

1st April  |  1st April (2) (Incorrect date on 1st Agenda)  |  6th May A.G.M

3rd June  |  8th July  |  5th August  |  2nd September  |   7th October

4th November  |  2nd December  |  3rd December,.2014

2013

8th January  |  5th February  | 5th March and Annual Parish Meeting

2nd April7th May  A.G.M.  | 4th June  |  2nd July  |  6th August

3rd September  |  1st October  |  5th November

2012

10th January  |  7th February  |  6th March – Annual Parish Meeting & Parish Council Meeting

3rd April  |  1st May 2012 – AGM  |  12th June  |  3rd July  |   7th August

4th September  |  2nd October  |  6th November 4th December

2011

4th January 2011  |  1st February  |  1st March  & Annual Parish Meeting  |  5th April

10th May AGM  |  7th June  |  12th July|  2nd August|   6th September

4th October  |  1st November6th December